📂 File Management Guide

📚 Understanding Projects & Folders

What Are Projects?

A Project is a single document or assignment in CiteCount. Each project contains:

• Document Text: Your actual writing content
• Metadata: Name, description, creation date
• Statistics: Word count, character count, citations
• History: Version tracking and autosave states

What Are Folders?

A Folder is a collection of related projects. Folders help you organize:

• By Subject: Biology IA, History Essay, Math IA
• By Semester: Fall 2024, Spring 2025
• By Type: IB Work, University Applications, Personal Projects
• By Status: In Progress, Completed, Archived

🚀 Getting Started with File Management

Accessing the File Manager

1. Click "Docs" Button: Find the "Docs" or "📁" button in the top navigation bar
2. File Manager Opens: A panel or overlay displays your projects and folders
3. View Your Files: See all your saved work organized in one place

File Manager Interface

📄 Working with Projects

Creating a New Project

1. Open File Manager: Click the "Docs" button
2. Click "New Project": Find the button at the top of the File Manager
3. Name Your Project: Enter a descriptive name (e.g., "Biology IA - Photosynthesis")
4. Add Description (Optional): Add notes about the assignment
5. Choose Folder (Optional): Select a folder to organize the project
6. Start Writing: The editor opens with your new blank project

Saving Your Current Work as a Project

If you have text in the editor that isn't saved as a project yet:

1. Click "Save as Project" or press Cmd/Ctrl + S
2. Enter a project name
3. Choose a folder (optional)
4. Click "Save"

Opening an Existing Project

1. Open File Manager: Click "Docs"
2. Find Your Project: Browse folders or use search
3. Click to Open: Click the project name
4. Start Editing: Your document loads in the editor

Renaming a Project

1. Right-click (or long-press on mobile) the project
2. Select "Rename"
3. Enter the new name
4. Press Enter or click "Save"

Duplicating a Project

Use Case: Create multiple drafts or versions of your work

1. Right-click the project
2. Select "Duplicate"
3. A copy is created with "(Copy)" appended to the name
4. Rename the copy to something like "Extended Essay - Draft 2"

Deleting a Project

1. Right-click the project
2. Select "Delete"
3. Confirm deletion in the popup
4. Project is permanently removed

📁 Working with Folders

Creating a New Folder

1. Open File Manager: Click "Docs"
2. Click "New Folder": Find the button in the File Manager
3. Name Your Folder: Enter a descriptive name (e.g., "IB Internal Assessments")
4. Choose Parent Folder (Optional): Create nested folders for deeper organization
5. Create: Your new folder appears in the list

Moving Projects into Folders

Method 1: Drag and Drop

1. Click and hold on a project
2. Drag it over the target folder
3. Release to drop it into the folder

Method 2: Right-Click Menu

1. Right-click the project
2. Select "Move to..."
3. Choose the destination folder
4. Click "Move"

Organizing Folders

• Nested Folders: Create folders inside folders for hierarchical organization
• Rename Folders: Right-click → Rename
• Delete Folders: Right-click → Delete (moves projects to parent folder)
• Collapse/Expand: Click the arrow icon to show/hide folder contents

💼 Common Use Cases

📋 Project Metadata & Details

What Information Does Each Project Store?

Viewing Project Details

1. Right-click the project in File Manager
2. Select "Details" or "Properties"
3. View all metadata in a panel
4. Edit name, description, or location

🔍 Search & Filter

Searching for Projects

The File Manager includes a powerful search feature:

Search Options

• By Name: Type project name to find it instantly
• By Content: Search within document text (coming soon)
• By Date: Find projects created/modified in a date range
• By Folder: Search within a specific folder only

How to Search

1. Click the search box at the top of File Manager
2. Type your search query
3. Results filter in real-time
4. Click a result to open that project

Filtering Projects

Organize your view with filters:

• Sort by Name: Alphabetical A-Z or Z-A
• Sort by Date: Newest or oldest first
• Sort by Word Count: Longest or shortest documents
• Filter by Folder: Show only projects in selected folder

💾 Import Projects

Importing Projects

Bring existing documents into CiteCount:

Import Sources

• Word Documents (.docx): Full text extraction
• PDF Files (.pdf): Text extraction (images removed)
• Plain Text (.txt): Direct import
• CiteCount Projects (.ccproj): Restore backed-up projects

How to Import

1. Click "Import" in File Manager
2. Choose file from your computer
3. CiteCount creates a new project
4. Name the project and choose folder
5. Start editing

🗄️ Data Storage & Management

Where Are Projects Stored?

CiteCount stores all projects locally in your browser's localStorage/IndexedDB:

Advantages

• ✅ Privacy: Your documents never leave your device
• ✅ Speed: Instant loading and saving
• ✅ No Account Required: Use CiteCount immediately
• ✅ Works Offline: Access projects without internet

Limitations

• ❌ Device-Specific: Projects only available on this browser/device
• ❌ No Cloud Sync: Can't access from other devices
• ❌ Clearing Data Deletes Projects: Browser data clear removes everything
• ❌ Storage Limits: Typically 5-10MB per domain (varies by browser)

Storage Quota Management

Check how much storage you're using:

1. Go to Settings → Storage
2. View "Used Storage" and "Available Storage"
3. See breakdown by projects and folders

Clearing Old Data

Free up storage space:

• Delete Old Projects: Remove completed or unnecessary projects
• Clear History: Delete autosave history (Settings → Storage)
• Save & Delete: Save important projects to your computer then delete from CiteCount
• Archive Folders: Create archive folder for old work

✨ Tips & Best Practices

Naming Conventions

Use clear, consistent names for easy organization:

• Include Subject: "Biology IA - Photosynthesis"
• Include Version: "Extended Essay - Draft 3"
• Include Date: "TOK Essay - Dec 2024"
• Be Descriptive: "IB Math IA - Calculus Analysis" vs "Math Paper"

Folder Organization

• Start Broad: Create main categories first (IB, University, Personal)
• Go Specific: Create subfolders as needed
• Don't Over-Organize: Too many folders can be confusing
• Use Archives: Create "Archive" or "Completed" folders for old work

Version Control

• Number Your Drafts: Draft 1, Draft 2, Final
• Date Your Versions: "Extended Essay - 2024-12-01"
• Keep Major Versions: Don't save every tiny change
• Delete Old Drafts: Remove outdated versions after assignment submission

Backup Strategy

1. Weekly Backups: Save important projects to your computer weekly
2. Cloud Backup: Save backups to Google Drive, Dropbox, etc.
3. Multiple Locations: Keep backups in 2-3 places
4. Before Major Edits: Duplicate project or save a backup before big changes

🔧 Troubleshooting

Problem: Projects Not Appearing

Possible Causes:

• Projects were created in a different browser
• Browser data was cleared
• Using private/incognito mode

Solutions:

1. Check if you're using the same browser and profile
2. Check if projects were accidentally deleted
3. Import backed-up .ccproj files if available

Problem: Can't Create New Project

Possible Causes:

• Storage quota exceeded
• Browser storage disabled

Solutions:

1. Check Settings → Storage for usage
2. Delete old projects to free space
3. Clear autosave history
4. Enable browser storage in browser settings

Problem: Slow File Manager

Possible Causes:

• Too many projects (100+)
• Large project files

Solutions:

1. Archive or delete old projects
2. Use folders to organize better
3. Save and delete very large projects

🚧 Coming Soon

We're actively developing new file management features:

Planned Features

• ☁️ Cloud Sync: Optional cloud backup and sync across devices
• 🤝 Sharing: Share projects with teachers or peers
• 📊 Project Analytics: Track writing progress over time
• 🏷️ Tags & Labels: More flexible organization beyond folders
• 🔍 Full-Text Search: Search within document content
• 📝 Templates: Create project templates for common assignments
• ⏰ Reminders: Set deadlines and get notifications
• 📈 Version History: Visual timeline of changes

📚 Related Resources

Help Articles

• → Getting Started Guide
• → Complete Features Guide
• → Citation Management
• → Troubleshooting Guide